URI Undergraduate Housing and Residential Life (HRL) and Dining Services(DS) Agreement
PLEASE READ THIS AGREEMENT THOROUGHLY BEFORE COMPLETING YOUR HOUSING APPLICATION. Please print this document for your records.
I. The Student Agrees and Accepts:
- Purchase Housing and Dining For the Entire Academic Year. Each resident is required to purchase housing from HRL and a meal plan from DS for both the fall and spring semesters of the academic year. For the convenience of the resident, annual room and board charges will be billed by semester. The University reserves the right to increase housing and dining rates during the academic year without notice in response to increasing costs. Residents who have not paid their housing or dining charges as determined by the enrollment services; residents who have been dismissed by the University, and residents who do not carry a minimum of 12 credits per semester will have their HRL and DS Agreement terminated and they will immediately be removed from HRL residences. The resident or guarantor is responsible for the full amount of correct charges including contract cancellation fees as well as charges for damage to University property.
- Observe and Abide By All URI, HRL and DS Rules and Policies. Each resident by signing the Resident Student Information Card agrees that they and their guests will observe and abide by all rules and policies of URI, the URI Department of Housing and Residential Life and URI Dining Services, as well as those rules and policies outlined in the URI Student Handbook.
- Cancellation of Agreement. A Resident who wishes to cancel their HRL and DS Agreement must submit a completed HRL and DS Agreement Cancellation Request Form. Approval of their request will be provided in writing and approval is not guaranteed. Residents who do not receive approval will be billed for housing and a meal plan for both semesters whether or not they actually live in an HRL residence or use any URI dining facility. Residents who do obtain approval to cancel their HRL and DS Agreement will be accessed a Contract Cancellation Charge of $200.00, and will be charged for the actual use of their residence and their meal plan.
- Housing Deposit. A non-refundable deposit must be paid at the time a room reservation is requested. The deposit will be applied to the students first semester housing charges if they become a resident. Students who pay a housing deposit but who do not become a resident in the semester for which the deposit was paid, will forfeit their housing deposit
- Occupancy Periods. The Occupancy Period for HRL residence halls, suites and apartments will officially begin (1) day prior to the beginning of classes for both the fall and spring semesters and will end within (1) day of the last final examination at the end of each semester. Residents who do not follow the HRL room check out procedure at the end of their period of occupancy of an HRL residence will be assessed a $75 Illegal Room Check-out Charge.
- Vacancy Periods. The residence halls and suites will be closed during Thanksgiving, winter and spring recesses as scheduled by the University. The semester housing and dining charges do not cover recess periods and the University will not be responsible for providing housing or meals to residents during these periods. Students may be asked to remove their personal belongings from their room during these recess periods to allow use of these residences by the University, if required. Residents requesting access to their assigned residence during these recess periods must receive prior approval to do so, and then enter their residence on a day and time established by HRL. Residents who enter a residence during a recess period without the approval of HRL will have their HRL and DS Agreement terminated. Resident who do receive approval to enter their residence during a recess period will be assessed a $25 Room Escort Charge.
- Temporary Assignments. In the event that demand for housing in the residence halls, suites and apartments exceeds the supply of standard rooms in HRL residences it will be necessary to house some residents in temporary, non-standard rooms. Residents assigned to temporary rooms will be notified in advance of the temporary nature of their assignments and they will be moved to a permanent housing assignment on a space available basis.
- Room Changes. Except in cases of extreme emergency, students will not be allowed to initiate any room changes during the first three weeks of the semester. Residence Hall Directors will be responsible for determining the nature and extent of these emergencies. A Resident who for any reason during the school year refuses a prospective roommate will be subject to judicial action in addition to directed relocation. Prospective roommates are not subject to any preconditions or approval that would deny them access to any room. Further, one resident of a room is not entitled to advance notification that they will have a new roommate. In the event of an irreconcilable roommate conflict, the University reserves the right to move all parties involved. All room changes must be approved by the HRL Assignments Office via a Room Change Form. Students who change room assignments without prior approval or without submitting an authorized Room Change Form will be subject to judicial action. In addition, the Department of Housing reserves the right to consolidate vacancies. This means that the room assignment of a resident may change to fill a vacancy in another room or to accommodate another resident.
- Building and Room Access Policy. Each resident will receive access to the building and room to which they have been assigned at the time they sign their URI Resident Student Information Card. Residents who receive a key to their room are required to return that key to the hall staff member who completes the room check-out procedure with the Resident at the end of their period of occupancy. Residents who fail to return the original key to their room during the check-out procedure will be assessed a $75 Lock Change Charge. In the event that a student temporarily misplaces a key, they may obtain a temporary key for 24 hours from the URI Access Office. If a Resident loses the original key, the room’s lock will be changed and the resident will be assessed a $75 Lock Change Charge. Duplication of keys is strictly prohibited and only those keys made and issued by URI will be considered as original keys. Each resident will access their building through the URI Card Access Systems in conjunction with their URI student ID The student must report lost, damaged, or stolen cards to the URI Access Office. New ID cards are issued by Dining Services. A charge will be assessed for replacement cards.
- Unauthorized Use and Possession of Keys. Only residents and authorized staff are permitted to have keys to HRL residences and resident rooms. Any non-resident, non-student, or unauthorized person found having a key to a residence hall or room within a residence hall may be referred to the Student Conduct System or to the URI Campus Police. Altering a door lock, having additional keys made, or installing locks is prohibited.
- Safety and Security. All residents are responsible for taking reasonable measures to protect their own person and property by locking their room door, by exclusively retaining their assigned key or lock combination, and by supporting and cooperating with efforts of University security personnel to provide a safe and secure residence.
- Room Decoration and Maintenance. Each resident by signing the URI Resident Information Card assumes responsibility for the care and use of their room and its furnishings. Residents may not dismantle, refinish, paint, dye, or alter in any way the walls, floors, ceilings, windows, drapes, doors, furnishings, or other fixtures in a room or common area without specific permission from HRL. Further, repair or renovations of a room by any external sources is not permitted without the express approval of HRL. Residents may not post any paper, cardboard, poster, or other flammable material on any hallway surface. Memo boards or note pads may not be posted on the hall side of room doors. In addition, moderation should be used when decorating inside the room. Items may not be hung from the ceiling, or cover light fixtures. Tapestries or large wall hangings must be flame retardant and not cover more than 50% of total wall area within each room. Live Christmas trees and non-UL rated lights are prohibited. Candles and incense are prohibited from all campus residences. Residents may not hang, drape, or display a banner from, on, or out of balconies or windows at any time except for the purpose of official University business with prior approval from the University.
- Cleanliness Standards. Residents are required to regularly clean their rooms and remove trash as well as maintain sanitation and safety standards. Residents of suites and apartments are also required to regularly clean their bathrooms and common areas including their kitchen, where applicable.
- Trash disposal. No substances are allowed to be discarded from windows, doors, or balconies. In accordance with health regulations, residents may not place trash in lounges, hallways, stairwells, closets, suite areas, or bathrooms. Residents are responsible for emptying their own trash as needed. Dumpsters for each residence are provided by the University. Failure to comply with this policy will lead to monetary fines and referral to the student conduct systems or University Police.
- Smoking. Smoking is prohibited in all University owned and operated residences. This includes all resident rooms and common areas. Smoking is prohibited within 20 feet of all University residences and buildings
- Social Events and Alcohol Policies. Rhode Island law prohibits the consumption of alcohol by persons under the age of twenty-one. The University has a “three strikes and you are out” policy for students who violate the University’s alcohol policy. Each resident is responsible for knowing the Policies and Regulations for HRL Residence Social Events and Alcohol Regulations for HRL residences as stated in the Student Handbook.
- Items Allowed in Rooms. The following items are allowed in HRL resident rooms: an electric clock, razor, low watt hair dryer, curling iron, stereo, television, video equipment, fan, computer, UL listed iron with auto shut-off switch, non-halogen lamp, refrigerator equipment not to exceed 3.0 cubic feet total capacity and a Microwave. Drapes or blinds have been provided for each student room and may not be replaced by the student without consent of the University. Carpets may be furnished by the resident and must have a fire spread rating below 25 and be classified as low smoke generation. A certificate from the manufacturer, adhering to these standards, must be available to the University upon request.
- Items Prohibited in Rooms. The following are prohibited items in HRL resident rooms: air conditioners, space heaters, quartz halogen lights, non-surge suppressed extension cords, hot plates and hot pots, electric frying pans, electric woks, stoves, toaster ovens, grills, or any other cooking appliances. In addition, The Department of Housing and Residential Life prohibits home-made bed lofts, water beds, outside antennas, firearms, ammunition, explosives, fireworks, dangerous weapons, hazardous chemicals, gasoline, and motorized vehicles or their parts. Pets are not allowed with the exception of fish in aquariums less than 20 gallons.
- Renters Insurance. The University is not responsible directly or indirectly for loss or damages from any cause what so ever to personal property by fire, theft, or any other cause. Each resident is encouraged to have Renters Insurance or to ensure that they have insurance coverage for their personal belongings through their family’s home owner’s policy. Additionally, the University is not responsible for personal property remaining in HRL residences by residents following their date of withdrawal, transfer, departure, suspension or dismissal from the University, or after the last day of their contracted period of occupancy for the academic year. Such property will be considered abandoned and will be disposed of by University personnel.
- Fire Safety. Residents are expected to notify the Department of Public Safety of any potential fire and or safety hazards and promptly report a fire of any type. All residents are responsible for reading and observing all University fire safety guidelines. All residents are expected to observe all fire safety procedures established including the participation in fire alarm or evacuation drills. Students must leave the buildings during a fire drill or be subject to disciplinary action. Fire extinguishers, alarm systems and conduit, detectors, sprinkler heads, strobes, devices, door closure hinges, and exit signs shall not be tampered with or tested by unauthorized persons, nor should anything cover, be attached to, or hung from fire safety equipment. Students are expected to help prevent false alarms and should report any tampering with fire safety equipment to their Residence Hall Director. Residents are financially responsible for charges assessed as a result of tampering with fire safety equipment. These Residents will be subject to disciplinary charges, and can be arrested under Rhode Island law.
- Statement of Damages. Each resident assumes responsibility for the care and use of University property, including doors, screens, and windows in the rooms, suites, assigned corridors, and in public areas of the residences, and will be held financially liable for all damages or loss to those areas regardless of fault except damage caused by the University, University employee or one of its agents.
- Damage Billing. Each resident agrees to pay damage bills within ten (10) days after receiving the bill. Residents who do not pay damage bills will be sanctioned by the University and will have their registration cards, transcripts, and diploma withheld.
- Criminal or Disciplinary Background Students who have been adjudicated guilty or convicted of a misdemeanor, felony, or other crime may not be allowed to reside in University owned or operated housing.
II. The University Agrees and Accepts:
- To furnish housing accommodations and board to as described in Policies for Resident Students.
- To grant the use of facilities of the HRL residence to residents during periods of occupancy as defined in the Occupancy Periods section of this document.
- To make refunds in accordance with the refund schedule listed in the Cancellation of Agreement portion of this document.
- To provide preventative security and initial response within University residences. URI Police and Security will provide professional law enforcement capability and authority in the vicinity of the residence and dining facilities and will respond to emergencies, serious incidents, and breaches of the peace in the residence halls. THE UNIVERSITY, HOWEVER, IS NOT AN INSURER OF ANY STUDENTS SAFETY OR OF THE RESIDENT’S PROPERTY.
III. The University and Student Mutually Agree and Accept:
- Right to Reassign. Any Resident who violates the terms of the HRL and DS agreement may be reassigned to another room when necessary to ensure the safety of University property or to protect the rights of other residents. Any student reassigned under this policy will be referred to the University Judicial System.
- Emergency Removal from HRL Residences. Any resident may be removed from an HRL residence due to a serious violation by the resident of Town, State, Federal Law or the URI Student Code of Conduct when required to ensure the safety of that resident or other URI residents. The sanction imposed may include relocation to another room or residence or removal from HRL residences.
- Removal from HRL Residence. If adjudication of a resident through the URI Judicial System yields a sanction of “removal from residence”, the student will be required to vacate their residence and their HRL and DS Agreement will be terminated. Refunds shall conform to University Policy.
- Inspections. HRL or University staff may enter a student’s room to inspect for hazards to health or personal safety. Reasonable efforts shall be made to notify the residents in advance and to invite the resident to be present during inspection. Permission of the resident is not required. Periodic fire safety inspections may be conducted by the URI Public Safety Department. The Department of Housing and Residential Life reserves the right to enter students’ rooms without prior notice for the purpose of safety and maintenance as indicated in the Student Handbook. HRL also reserves the right to enter students’ rooms without notice during Fall, Winter, and Spring Breaks.
In the event a breach of any of the terms and conditions of this agreement, or if any of the rules and regulations of the University now are violated, the resident will forfeit the right to use or occupy the room.
IV. ROOM BILLING POLICY
Triple Rooms and the Triple Room Discount
To ensure that all incoming freshmen students who require on-campus housing receive it, freshmen residents will reside in a standard freshmen double room with two other freshmen roommates. This room configuration is commonly referred to as a “triple.” All freshmen residents including those who reside in a “triple” will be billed at the standard freshmen room rate. However, those who reside in a “triple”, during either the fall or spring semester, will receive the URI triple room discount for the period of time that they reside with two other roommates, only. The discounted amount will be credited to each of these residents’ term bill. Further, as a matter of policy, the University does not assign residents to a “triple” room configuration during the fall or spring semesters. Residents who would prefer to reside in a “triple” may do so on a voluntary basis. Residents who are seeking additional roommates should visit the Department’s Roommate Board on Facebook. For more information please speak to a customer service representative at 401-874-4151.